Online PIB setup & onboarding
We create your building’s online Premises Information Box, structure the folders, and help you gather and upload the key documents and data required for safe operation and emergency response.
Serving property owners across the globe
Online Premises Information Box (PIB)
Secure PIB Premises Information Box supports duty holders, building owners and managing agents with
structured online premises information box (PIB) service, digital reporting and practical remedial guidance.
We serve property owners across the globe with an online Premises Information Box (PIB) that keeps critical building and occupancy information organised, secure and instantly accessible to authorised users.
Whether you manage one site or a multi-country portfolio, we can onboard remotely, standardise your folders,
and provide role-based access for Fire & Rescue, facilities teams and approved contractors.
Learn more about our Premises Information Box services, see case studies, or request a quote.
Services
Professional online premises information box (PIB) service for all building types worldwide
Whether you manage a single building or a complex portfolio, we provide consistent, repeatable premises information box surveys tailored to your property, occupancy and risk profile.
Ongoing updates & compliance
Keep information accurate with scheduled reviews, document expiry tracking, and clear audit trails. Ideal for responsible persons, managing agents and portfolio owners who need consistent records across multiple sites.
Controlled access for emergency & trades
Manage who can see what — from Fire & Rescue-relevant information to contractor packs for planned works. Reduce delays, improve coordination, and support safer decision-making on the day of an incident.
Online Premises Information Box
Give emergency services and trades the right information, fast
A well-maintained online Premises Information Box (PIB) brings all critical building information into one secure place — helping Fire & Rescue crews make quicker, safer decisions during an incident, and helping contractors work efficiently and safely.
Support emergency response
Provide key operational details such as access arrangements, floor plans, firefighting shafts, shut-off points, and critical contacts — reducing time lost searching for information when minutes matter.
Stay organised and compliant
Store certificates, service records, risk assessments and safety documentation with version control and an audit trail, so you can evidence that information is current and managed.
Make maintenance easier
Share contractor packs, manuals, as-built drawings and site rules with authorised tradespeople — helping them plan works properly and reducing repeat visits and disruption.
What’s included
What you can store in your online PIB
We help you build a clear, searchable record for each building. Content can be tailored to your property type and risk profile, with controlled access for different user groups.
- Building overview, key contacts and responsible person details.
- Access information: entrances, keys, codes, and on-site restrictions.
- Floor plans, site plans and marked-up layouts (e.g., risers, plant, hydrants).
- Fire strategy information and relevant evacuation arrangements.
- Utility shut-offs: gas, electric, water and PV/isolators where applicable.
- Certificates and compliance records (servicing, testing, commissioning).
- Fire safety systems details: alarm, sprinklers, smoke control, lifts and more.
- As-built drawings, O&M manuals and asset registers for maintenance teams.
- Document expiry tracking, reminders and change history (audit trail).
- Optional: authorised occupant / resident information needed for emergency planning (stored securely).
Client feedback
What our clients say
A snapshot of the kind of feedback we hear from duty holders, property managers and estates teams we work with.
“The door-by-door report made it very clear which issues were critical and which could be scheduled into planned maintenance. It has been easy to brief contractors using the photos and priorities.”
“The inspectors were professional, explained what they were doing and worked around residents with minimal disruption. Communication before and after the survey was clear and straightforward.”
“We needed a clear, independent view of our premises information boxes. The report has helped us justify budgets, prioritise works and demonstrate the actions we are taking to our internal stakeholders.”
FAQ
online PIB setup FAQs
A few of the common questions we’re asked about online premises information box (PIB) service and surveys worldwide.
How often should premises information boxes be inspected worldwide?
Frequency depends on building risk and usage, but many organisations schedule formal premises information box
inspections at least annually, with more frequent checks in higher risk or heavily used buildings.
We can help you design a sensible inspection regime for your estate.
Do you work with buildings outside the UK?
Yes. We support property owners worldwide with secure online access, remote onboarding, and consistent templates that scale from a single building to a multi-site portfolio.
Can you help interpret existing premises information box reports?
Yes. If you already have premises information box reports but are unsure how to prioritise work, we can review
them with you and provide practical guidance on next steps and programme planning.
Next Steps
Request a PIB quote anywhere worldwide
Share a few details about your building or portfolio and we’ll provide a clear proposal, including inspection scope, likely timescales and an outline of how results will be reported.
Worldwide online premises information box (PIB) service
Secure PIB Premises Information Box supports property owners and duty holders globally via secure, online access. We can onboard a single building or a multi-site portfolio, coordinate remote document collection, and provide clear, structured outputs that emergency services and contractors can rely on.